Rwanda Convention Bureau is hiring an Event Coordination Officer to support planning and execution of national and international conferences and events.
Event Coordination Officer Job at Rwanda Convention Bureau (RCB)
Professionals passionate about event management, hospitality, communications, and project coordination now have an exciting opportunity to join the Rwanda Convention Bureau (RCB) as an Event Coordination Officer. This position offers the chance to contribute to Rwanda’s growing Meetings, Incentives, Conferences, and Exhibitions (MICE) industry while supporting the successful planning and execution of high-profile national and international events.
Working with Rwanda Convention Bureau means becoming part of the institution responsible for positioning Rwanda as one of Africa’s leading conference and events destinations. Successful candidates will gain valuable experience working alongside government institutions, international organizations, conference organizers, tourism partners, and private sector stakeholders.
Whether your background is in hospitality management, event management, public relations, communications, or business administration, this role provides an excellent opportunity to build a rewarding career within one of Rwanda’s fastest-growing sectors.
About Rwanda Convention Bureau (RCB)
The Rwanda Convention Bureau (RCB) is Rwanda’s national organization responsible for marketing and promoting the country as a preferred destination for Meetings, Incentives, Conferences, and Exhibitions (MICE). Since its establishment in 2016, RCB has played a major role in attracting international conferences, exhibitions, investment forums, corporate meetings, and global events that contribute significantly to Rwanda’s economy.
RCB collaborates with government institutions, tourism operators, hotels, conference venues, airlines, event organizers, development partners, and international associations to strengthen Rwanda’s competitiveness within the global business events industry.
The organization’s work supports tourism growth, foreign investment, knowledge exchange, employment creation, and Rwanda’s international visibility.
Why This Opportunity Matters
Event coordination professionals play an important role in ensuring conferences and business events are delivered successfully. Every international conference hosted in Rwanda creates opportunities for tourism, hospitality businesses, local suppliers, and national economic development.
As an Event Coordination Officer, you will support the planning, coordination, logistics, documentation, stakeholder engagement, and operational execution of events that showcase Rwanda on the international stage.
This position also provides an excellent foundation for professionals wishing to advance into senior event management, destination marketing, hospitality leadership, project management, or international conference coordination.
Position Summary
Position: Event Coordination Officer
Organization: Rwanda Convention Bureau (RCB)
Reports To: Director of Event Coordination
Employment Type: Full-Time
The successful candidate will provide operational and administrative support throughout the planning, implementation, and evaluation of national and international events. Working under the supervision of senior managers, the officer will help coordinate stakeholders, vendors, logistics, documentation, and communication to ensure events meet RCB’s quality standards.
Key Responsibilities
1. Event Planning and Coordination Support
The Event Coordination Officer will assist in developing event action plans, timelines, implementation schedules, and operational frameworks. The role also involves identifying venue, staffing, logistics, and technical requirements needed for successful event execution.
2. Reporting and Documentation
The successful candidate will prepare weekly progress reports, compile event documentation, assist in developing post-event reports, and contribute to quarterly management reports that evaluate event performance and lessons learned.
3. Procurement and Vendor Coordination
Responsibilities include assisting in preparing Terms of Reference (ToRs), coordinating suppliers, supporting procurement teams, monitoring vendor performance, and ensuring contracted services are delivered according to agreed standards.
4. Stakeholder Engagement
The officer will coordinate meetings involving government institutions, sponsors, organizing committees, development partners, and event service providers. Maintaining clear communication among stakeholders will be essential throughout every stage of event planning.
5. Event Operations
The role includes supporting venue preparation, guest registration, accreditation, invitation management, logistics coordination, site inspections, transportation arrangements, and operational monitoring during live events.
6. Event Evaluation
Following each event, the Event Coordination Officer will assist in collecting feedback, evaluating outcomes, documenting lessons learned, and identifying opportunities for continuous improvement.
Required Qualifications
Applicants should possess:
- Bachelor’s Degree in Hospitality Management
- Public Relations
- Business Administration
- Communications
- Event Management
- Or another related discipline
Candidates must also have:
- Minimum five years of relevant professional experience
- Experience supporting large conferences, exhibitions, corporate meetings, or international events
- Practical understanding of event planning processes
Required Skills and Competencies
Successful applicants should demonstrate:
- Event coordination skills
- Administrative support experience
- Stakeholder management
- Vendor coordination
- Excellent written and verbal communication
- Time management
- Organization skills
- Attention to detail
- Problem-solving abilities
- Customer service orientation
- Ability to work under pressure
- Strong teamwork
Personal Attributes
candidates should be:
- Professional
- Flexible
- Proactive
- Reliable
- Ethical
- Calm under pressure
- Adaptable
- Service-oriented
- Collaborative
Why Build Your Career at Rwanda Convention Bureau?
Joining Rwanda Convention Bureau offers professionals an opportunity to contribute directly to Rwanda’s international reputation while building valuable experience in conference management, tourism promotion, and destination marketing.
Working at RCB provides exposure to:
- International conferences
- Government partnerships
- Global organizations
- Professional networking
- Leadership development
- Large-scale event operations
- Career growth opportunities
Professionals also gain practical experience working within one of Africa’s fastest-growing MICE destinations.
Career Growth Opportunities
Experience gained in this role can lead to future careers such as:
- Event Manager
- Conference Manager
- Destination Marketing Specialist
- Project Manager
- Tourism Development Officer
- Corporate Events Manager
- Hospitality Operations Manager
Application Tips
To increase your chances of being shortlisted:
- Tailor your CV to highlight event coordination experience.
- Include conferences or major events you have supported.
- Demonstrate stakeholder management skills.
- Highlight communication and organizational achievements.
- Include relevant hospitality or project management certifications.
- Carefully proofread your application before submission.
Frequently Asked Questions (FAQs)
Who is eligible to apply?
Candidates holding a Bachelor’s Degree in Hospitality Management, Event Management, Public Relations, Communications, Business Administration, or related fields with at least five years of relevant experience.
Is international event experience required?
It is an advantage, particularly for candidates who have supported regional or international conferences.
Which skills are most important?
Organization, communication, stakeholder coordination, multitasking, teamwork, and problem-solving.
Does this role involve travelling?
Depending on operational requirements, some assignments may involve travel related to conferences or official events.
Why should I work for Rwanda Convention Bureau?
RCB offers professionals an opportunity to contribute to Rwanda’s tourism and business events industry while gaining exposure to international conferences and strategic partnerships.
Final Thoughts
The Event Coordination Officer position at Rwanda Convention Bureau represents an outstanding opportunity for professionals interested in hospitality, event management, communications, and project coordination. Working with one of Rwanda’s leading institutions in the MICE industry provides valuable experience, professional networking opportunities, and long-term career growth.
Interested candidates should prepare a professional application highlighting relevant event coordination experience, organizational abilities, and stakeholder management skills before submitting through the official Rwanda Convention Bureau recruitment process.
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