ECOFLEET SOLUTIONS Ltd is hiring two Depot Fleet Officers in Kigali, Rwanda. Apply before 13 July 2026.
Depot Fleet Officer Jobs at ECOFLEET SOLUTIONS Ltd Rwanda – Apply Before 13 July 2026
Are you an experienced fleet operations professional looking for an opportunity to contribute to Rwanda’s rapidly evolving public transport sector? ECOFLEET SOLUTIONS Ltd is inviting qualified candidates to apply for two (2) Depot Fleet Officer positions based in Kigali.
This full-time opportunity for professionals with experience in fleet management, transport operations, logistics, or vehicle maintenance who are passionate about ensuring reliable, safe, and efficient public transport services. Successful candidates will play an important role in supporting daily bus operations, coordinating with drivers and mechanics, monitoring vehicle readiness, and maintaining operational records that help improve transport service delivery across Kigali.
If you have a diploma in Transport Management, Logistics, Mechanics, or a related field together with practical experience in fleet operations, this vacancy offers an excellent opportunity to build your career with one of Rwanda’s leading public transport organizations.
Job Summary
- Position: Depot Fleet Officer
- Organization: ECOFLEET SOLUTIONS Ltd
- Number of Positions: 2
- Location: Kigali, Rwanda
- Employment Type: Full-time
- Department: Operations
- Reports To: Fleet Coordinator
- Education Required: Diploma (A1) or Certificate in a relevant field
- Experience: Minimum 2 years
- Application Deadline: 13 July 2026
- Application Method: Email
About ECOFLEET SOLUTIONS Ltd
ECOFLEET SOLUTIONS Ltd is a government-owned company established to modernize and improve public transport services in the City of Kigali. The organization works closely with transport stakeholders to enhance operational efficiency, improve commuter experiences, and support Rwanda’s vision for smart and sustainable urban mobility.
Through advanced fleet management systems, intelligent transport technologies, GPS tracking, digital monitoring platforms, and environmentally friendly transport initiatives such as electric buses, ECOFLEET continues to strengthen Rwanda’s public transport network.
The company is committed to improving safety, reliability, transparency, and accessibility while ensuring that residents benefit from efficient and well-managed transport services.
Working at ECOFLEET SOLUTIONS Ltd provides professionals with the opportunity to contribute directly to national transport development while gaining valuable experience in one of Rwanda’s most important public service sectors.
Why Consider Working at ECOFLEET SOLUTIONS Ltd?
Joining ECOFLEET SOLUTIONS Ltd offers more than just employment. Employees become part of an organization focused on innovation, operational excellence, and sustainable transportation solutions.
Some advantages of working with ECOFLEET include:
- Opportunity to contribute to Rwanda’s smart transport transformation.
- Professional working environment.
- Exposure to modern fleet management technologies.
- Collaboration with experienced transport professionals.
- Career growth within public transport operations.
- Experience working with intelligent transport systems and fleet monitoring technologies.
- Opportunity to support environmentally sustainable mobility initiatives.
Position Overview
The Depot Fleet Officer supports daily fleet activities within the depot by ensuring buses are available, inspected, safe, and ready for deployment according to operational schedules.
The successful candidate will work closely with Fleet Coordinators, mechanics, drivers, and depot personnel to coordinate vehicle dispatch, monitor fleet readiness, record operational information, and report maintenance issues affecting transport operations.
This position plays a vital role in maintaining efficient public transport services by minimizing delays, improving fleet utilization, and ensuring operational compliance with company procedures.
Main Purpose of the Role
The Depot Fleet Officer is responsible for ensuring that buses leave the depot safely, on schedule, and in good mechanical condition while maintaining accurate operational records that support effective fleet management.
The position combines operational coordination, fleet monitoring, reporting, communication, and basic technical inspection responsibilities to ensure continuous transport service delivery throughout Kigali.
Key Responsibilities of the Depot Fleet Officer
The Depot Fleet Officer plays an important role in ensuring the smooth operation of public transport services by coordinating daily fleet activities, monitoring vehicle readiness, and maintaining accurate operational records. The position requires excellent organizational skills, attention to detail, and the ability to work effectively under operational pressure.
The successful candidate will be expected to perform the following responsibilities:
1. Monitor Daily Bus Availability
One of the primary duties is ensuring that buses assigned to daily operations are available before dispatch. This includes confirming that each vehicle is operational, properly allocated, and ready to serve its designated route.
The officer must continuously monitor fleet availability and quickly report any shortages or operational concerns.
2. Coordinate Daily Bus Dispatch
The Depot Fleet Officer assists with dispatching buses according to operational schedules.
This involves:
- Confirming route assignments.
- Coordinating departure times.
- Communicating with drivers.
- Ensuring buses leave the depot on schedule.
- Supporting efficient transport service delivery.
Timely dispatch contributes directly to passenger satisfaction and operational efficiency.
3. Conduct Vehicle Readiness Checks
Before buses leave the depot, the officer helps verify that each vehicle has completed all required inspections.
Readiness checks may include:
- Vehicle cleanliness.
- Brake condition.
- Lighting systems.
- Tyre condition.
- Safety equipment.
- Fuel status.
- General vehicle appearance.
4. Support Vehicle Inspection Activities
Working closely with maintenance personnel, the officer participates in regular inspections designed to detect mechanical defects before buses enter service.
Early identification of problems helps reduce unexpected breakdowns and improves passenger safety.
5. Report Technical Problems
Whenever faults or operational defects are discovered, the Depot Fleet Officer must promptly communicate with the maintenance team.
Examples include:
- Engine problems.
- Electrical failures.
- Brake issues.
- Steering defects.
- Body damage.
- Fuel leaks.
- Battery problems.
Timely reporting minimizes downtime and helps maintain fleet reliability.
6. Maintain Accurate Fleet Records
Accurate documentation forms an essential part of fleet management.
The officer is expected to maintain records including:
- Daily departures.
- Vehicle returns.
- Mileage.
- Fuel usage.
- Downtime.
- Maintenance requests.
- Operational incidents.
7. Prepare Daily Fleet Reports
Management relies on operational reports to monitor fleet performance.
The Depot Fleet Officer prepares reports covering:
- Fleet availability.
- Vehicle utilization.
- Operational delays.
- Maintenance status.
- Dispatch performance.
- Daily operational activities.
8. Coordinate with Drivers and Mechanics
Successful depot operations require strong teamwork.
The officer communicates regularly with:
- Drivers.
- Mechanics.
- Fleet Coordinators.
- Operations personnel.
- Depot supervisors.
9. Monitor Security and Asset Protection
The Depot Fleet Officer also contributes to protecting company assets.
Responsibilities include monitoring:
- Unauthorized vehicle movement.
- Fuel misuse.
- Vehicle theft risks.
- Missing equipment.
- Security incidents.
10. Support Continuous Operational Improvement
The officer is encouraged to identify opportunities that improve:
- Fleet utilization.
- Dispatch efficiency.
- Safety performance.
- Record accuracy.
- Service reliability.
- Operational planning.
Key Performance Indicators (KPIs)
Performance in this role will be evaluated using several important indicators.
Bus Availability
A high percentage of buses should be available for daily operations.
Dispatch Performance
Vehicles should depart and return according to schedule with minimal delays.
Operational Efficiency
Mechanical delays and operational disruptions should be minimized through effective coordination.
Reporting Accuracy
Daily reports should be complete, accurate, and submitted on time.
Fleet Safety
Proper inspections should contribute to safe vehicle operations and reduced incidents.
Required Qualifications
Applicants should meet the following minimum qualifications:
Education
Candidates should possess a Diploma (A1) or Certificate in:
- Transport Management
- Logistics
- Mechanics
- Automotive Technology
- Fleet Management
- Or another closely related discipline.
Experience
Applicants should have:
- At least 2 years of experience in fleet operations, transport management, depot operations, logistics, or related fields.
Preferred Experience
Preference may be given to candidates familiar with:
- GPS vehicle tracking systems.
- Fleet management software.
- Vehicle safety inspections.
- Transport scheduling.
- Depot operations.
- Preventive maintenance procedures.
- Public transport systems.
Essential Skills for Success
To perform effectively as a Depot Fleet Officer, candidates should demonstrate a combination of technical knowledge, organizational ability, and strong interpersonal skills.
The ideal candidate should possess:
- Excellent communication and interpersonal skills.
- Strong organizational and planning abilities.
- Attention to detail when maintaining operational records.
- Ability to identify vehicle defects during inspections.
- Good problem-solving and decision-making skills.
- Basic knowledge of Microsoft Excel and fleet reporting tools.
- Ability to work under pressure while meeting operational deadlines.
- Integrity, accountability, and professionalism.
- Teamwork and collaboration skills.
- Commitment to safety and operational excellence.
Why This Opportunity Matters
Public transportation plays a critical role in Rwanda’s economic growth and urban development. Efficient fleet operations help thousands of commuters reach their destinations safely and on time every day.
As a Depot Fleet Officer, you will contribute directly to:
- Improving the reliability of Kigali’s public transport system.
- Supporting safe daily transport operations.
- Reducing vehicle downtime through timely inspections.
- Improving operational efficiency.
- Protecting valuable transport assets.
- Supporting Rwanda’s smart city and sustainable mobility initiatives.
How to Apply
Interested and qualified candidates should submit their applications by email.
Application Email:
careers@ecofleet.rw
Applicants are encouraged to carefully follow all instructions provided in the official vacancy announcement and submit their applications before the deadline.
Application Deadline
13 July 2026 (11:59 PM)
Late applications may not be considered.
Tips for a Strong Application
To improve your chances of being shortlisted:
- Tailor your CV specifically to fleet operations or logistics.
- Highlight experience in transport management, depot operations, or vehicle maintenance.
- Include measurable achievements such as fleet availability improvements, reduced downtime, or operational efficiency gains.
- Mention experience using GPS tracking systems, fleet management software, or Microsoft Excel.
- Attach all required academic certificates and supporting documents.
- Carefully proofread your application before submission.
- Submit your application several days before the deadline to avoid last-minute technical issues.
Frequently Asked Questions (FAQs)
1. Where is the job located?
The position is based in Kigali, Rwanda.
2. How many positions are available?
ECOFLEET SOLUTIONS Ltd is recruiting two (2) Depot Fleet Officers.
3. What qualifications are required?
Applicants should possess a Diploma (A1) or Certificate in Transport Management, Logistics, Mechanics, Automotive Technology, Fleet Management, or another related discipline.
4. How much experience is required?
Candidates should have at least two years of relevant experience in fleet operations, depot management, transport, logistics, or related fields.
5. Is experience with GPS systems required?
While not mandatory, familiarity with GPS tracking systems, fleet management software, and vehicle safety inspections will be an added advantage.
6. What is the application deadline?
Applications must be submitted no later than 13 July 2026.
Final Thoughts
The Depot Fleet Officer vacancy at ECOFLEET SOLUTIONS Ltd presents an excellent opportunity for professionals seeking to build a rewarding career in Rwanda’s transport and logistics sector. Working within a government-owned organization dedicated to modernizing public transport, successful candidates will contribute to improving fleet reliability, operational efficiency, and commuter safety across Kigali.
If you have experience in fleet operations, logistics, transport management, or vehicle maintenance and are looking for a meaningful full-time opportunity, this position offers an excellent platform to develop your career while supporting Rwanda’s vision for sustainable urban mobility.
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