East Africa Exchange invites qualified consultancy firms to modernize and automate the Mayange Silo Management System in Rwanda.
INTERNATIONAL OPEN COMPETITIVE TENDER (Consultancy Services) at East Africa Exchange (EAX) Rwanda
Are you a qualified engineering consultancy firm with experience in industrial automation, SCADA systems, SAP integration, and silo management technologies? East Africa Exchange (EAX) has announced an International Open Competitive Tender seeking experienced consultancy firms to assess, modernize, and automate the Mayange Silo Management System in Rwanda.
This consultancy assignment presents an excellent opportunity for firms specializing in electromechanical engineering, electrical engineering, mechanical engineering, automation, and industrial process optimization. The selected service provider will play an important role in improving grain storage operations by introducing modern monitoring technologies, automation systems, and accurate reporting solutions.
The project will support operational efficiency, improve stock accuracy, enhance reporting reliability, and strengthen integration with existing enterprise management systems.
Job Summary
| Item | Details |
|---|---|
| Position | International Open Competitive Tender (Consultancy Services) |
| Organization | East Africa Exchange (EAX) |
| Location | Kigali, Rwanda |
| Project Site | Mayange Silo Plant |
| Job Type | Consultancy Contract |
| Deadline | 10 July 2026 – 3:00 PM Kigali Time |
| Eligible Applicants | Registered Consultancy Firms Only |
| Application Method | |
| Duration | 24 Weeks |
About East Africa Exchange (EAX)
East Africa Exchange (EAX) is one of the leading commodity trading organizations operating across East Africa. The company works to strengthen agricultural markets by improving commodity trading systems, grain storage infrastructure, warehouse management, and food supply chains.
Through modern technology and efficient logistics, EAX supports farmers, traders, processors, and financial institutions by creating transparent agricultural markets. The organization continues to invest in digital transformation and infrastructure modernization to improve operational efficiency and food security within the region.
One of its critical facilities is the Mayange Silo Plant, which plays an important role in grain storage, inventory management, and commodity handling. To increase efficiency and improve operational visibility, EAX intends to modernize its existing silo management system using advanced automation and monitoring technologies.
About This Consultancy Opportunity
The International Open Competitive Tender focuses on the complete technical assessment, modernization, and automation of the Mayange Silo Management System.
Rather than replacing the entire infrastructure, the consultancy will evaluate the current condition of the facility, identify operational gaps, recommend appropriate technical improvements, and implement approved upgrades that improve efficiency and reporting accuracy.
The assignment also includes integrating silo operational data with the company’s SAP environment while improving SCADA functionality and real-time monitoring capabilities.
Because the project combines engineering, automation, software integration, instrumentation, and industrial operations, it requires a multidisciplinary team capable of delivering high-quality technical solutions.
Why This Consultancy Project Matters
Modern grain storage facilities rely heavily on automation, accurate measurement systems, and real-time operational visibility. Traditional manual monitoring methods often lead to reporting delays, inventory inaccuracies, and increased operational risks.
Through this consultancy assignment, EAX aims to improve every stage of silo management by introducing modern engineering solutions that enhance operational performance.
Successful implementation of this project will help:
- Improve grain stock measurement accuracy.
- Reduce operational errors.
- Increase reporting reliability.
- Enhance decision-making through real-time operational data.
- Strengthen integration between operational technology and enterprise systems.
- Improve maintenance planning and equipment reliability.
- Support better inventory management.
- Increase efficiency across silo operations.
Objectives of the Assignment
The consultancy firm will conduct a comprehensive technical assessment before recommending suitable modernization solutions.
The major objectives include:
- Assess the current silo management system.
- Evaluate existing monitoring and reporting systems.
- Improve automation capabilities.
- Increase stock measurement accuracy.
- Recommend modern instrumentation technologies.
- Upgrade reporting functionality.
- Integrate silo operational data with SAP.
- Improve SCADA monitoring systems.
- Supply approved spare parts where necessary.
- Enhance operational efficiency across the Mayange Silo Plant.
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Scope of Work
The selected consultancy firm will undertake several technical activities throughout the project.
Technical Assessment
The consultancy team will perform a comprehensive inspection of the entire silo facility.
Activities include:
- Inspecting mechanical systems.
- Assessing electrical installations.
- Evaluating automation infrastructure.
- Reviewing pneumatic systems.
- Identifying equipment failures.
- Detecting operational inefficiencies.
- Assessing machinery condition.
- Evaluating overall plant performance.
The findings will guide future upgrade recommendations.
Reporting System Assessment
Accurate reporting is essential for efficient grain storage operations.
The consultancy team will therefore assess:
- Existing reporting systems.
- Data accuracy.
- Monitoring reliability.
- Historical reporting capabilities.
- Data accessibility.
- Reporting automation opportunities.
Automation and Instrumentation Assessment
Automation is one of the most important components of this consultancy assignment.
The consultancy firm will evaluate:
- Existing PLC systems.
- Instrumentation devices.
- Sensors.
- Level indicators.
- Load cells.
- Weighing systems.
- Communication equipment.
- Industrial networking infrastructure.
SAP Integration Assessment
The consultancy will assess the feasibility of integrating silo operational data into the existing SAP platform.
This work includes evaluating:
- Communication architecture.
- Hardware requirements.
- Software compatibility.
- Data exchange methods.
- Integration reliability.
- Cybersecurity considerations.
- Future scalability.
Required Team Composition
To successfully implement the consultancy assignment, EAX requires a multidisciplinary engineering team with expertise in industrial automation, electrical systems, mechanical engineering, and digital control technologies.
The consultancy firm should demonstrate the availability of qualified professionals capable of delivering every phase of the project from assessment to commissioning.
1. Electromechanical Engineer
The Electromechanical Engineer will evaluate the interaction between electrical and mechanical systems throughout the Mayange Silo Plant.
Key responsibilities include:
- Assessing electrical and mechanical equipment.
- Evaluating pneumatic systems.
- Identifying equipment failures.
- Recommending maintenance improvements.
- Supporting equipment modernization.
2. Electrical Engineer
The Electrical Engineer will focus on power distribution, electrical hardware, and industrial control systems.
Responsibilities include:
- Inspecting electrical installations.
- Assessing MCC panels.
- Reviewing power supply systems.
- Evaluating electrical safety.
- Recommending system upgrades.
- Supporting automation integration.
3. Mechanical Engineer
The Mechanical Engineer will assess all mechanical components used within the silo facility.
The engineer will evaluate:
- Conveying systems.
- Elevators.
- Grain handling equipment.
- Rotating machinery.
- Mechanical transmission systems.
- Maintenance requirements.
4. Automation / Programmer Engineer
Automation plays a central role in this consultancy assignment.
The Automation Engineer should demonstrate practical experience in:
- PLC Programming
- SCADA Systems
- CPU Programming
- Industrial Automation
- Instrumentation
- Industrial Networking
- Data Integration
- SAP Connectivity
Minimum Qualification Requirements
The consultancy firm should deploy professionals who possess relevant academic qualifications and practical engineering experience.
Preferred qualifications include:
- Bachelor’s Degree in Electromechanical Engineering.
- Bachelor’s Degree in Electrical Engineering.
- Bachelor’s Degree in Mechanical Engineering.
- Bachelor’s Degree in Automation Engineering.
- Bachelor’s Degree in Industrial Engineering.
- Bachelor’s Degree in Mechatronics Engineering or a related engineering discipline.
Experience Requirements
Interested consultancy firms should demonstrate proven experience in delivering similar industrial engineering assignments.
The preferred experience includes:
- Experience in silo management systems.
- Industrial automation projects.
- SCADA implementation.
- PLC programming.
- SAP integration.
- Industrial instrumentation.
- Electrical system upgrades.
- Mechanical equipment modernization.
- Grain handling facilities.
- Food processing or milling industries.
Expected Deliverables
Throughout the consultancy assignment, the selected service provider will prepare several technical reports and implementation documents.
Expected deliverables include:
- Inception Report.
- Detailed Work Plan.
- Technical Assessment Report.
- Gap Analysis Report.
- Upgrade Recommendations.
- SAP Integration Assessment Report.
- Spare Parts Assessment Report.
- Final Upgrade Report.
- System Testing Report.
- Commissioning Report.
- User Training Documentation.
- Operation Manual.
- Maintenance Manual.
Each deliverable should clearly document technical findings, implementation activities, and recommendations for future maintenance.
Evaluation Criteria
Submitted proposals will be evaluated using several technical and financial criteria.
The evaluation will consider:
- Technical capability.
- Methodology.
- Relevant consultancy experience.
- Qualifications of proposed personnel.
- Project implementation approach.
- Delivery timeline.
- Financial proposal.
- After-sales support.
- Maintenance capability.
Tips for Preparing a Competitive Technical Proposal
Competition for consultancy assignments is often strong. Therefore, firms should prepare detailed proposals that demonstrate both technical expertise and practical implementation experience.
A strong proposal should:
- Explain the proposed technical methodology.
- Describe previous similar projects.
- Present the qualifications of key experts.
- Include realistic implementation timelines.
- Demonstrate understanding of SCADA and PLC systems.
- Explain SAP integration experience.
- Highlight industrial automation capabilities.
- Include relevant company certifications where applicable.
Why This Consultancy Is Valuable
Industrial automation continues to transform manufacturing, agriculture, logistics, and warehouse operations across Africa.
Projects such as the modernization of the Mayange Silo Management System create opportunities for engineering firms to demonstrate expertise in automation, instrumentation, digital transformation, and industrial process optimization.
Successfully delivering a project of this scale can strengthen a consultancy firm’s reputation while opening opportunities for future contracts in warehouse automation, smart manufacturing, food processing, and industrial infrastructure development.
As organizations increasingly adopt Industry 4.0 technologies, demand for consultancy firms with expertise in PLC programming, SCADA systems, SAP integration, industrial networking, and process automation is expected to continue growing across the region.
How to Apply
Interested consultancy firms should prepare a complete technical and financial proposal in accordance with the Terms of Reference (ToRs) issued by East Africa Exchange (EAX).
Applications must be submitted electronically before the stated deadline.
Submission Email
Email: eax.procurement@ea-africaexchange.com
Deadline
10 July 2026 at 3:00 PM (Kigali Time)
Late submissions may not be considered during the evaluation process.
Contact Information
For enquiries regarding this tender, interested firms may contact:
Telephone: +250 782 271 205
Approved By: Clement KAYITAKIRE
Chief Executive Officer (CEO)
East Africa Exchange (EAX)
Important Notice: Only registered consultancy firms are eligible to participate in this tender. Individual applicants will not be considered.
Frequently Asked Questions (FAQs)
1. Who can apply for this consultancy?
Only legally registered consultancy firms with relevant engineering and industrial automation experience are eligible to submit proposals.
2. Are individual consultants allowed to participate?
No.
According to the tender notice, individual applicants will not be considered. Only registered firms may submit bids.
3. What is the project duration?
The consultancy assignment is expected to be completed within 24 weeks from the date the contract is signed.
4. Which engineering disciplines are required?
The consultancy team should include professionals in:
- Electromechanical Engineering
- Electrical Engineering
- Mechanical Engineering
- Automation Engineering
- PLC Programming
- SCADA Systems
- Industrial Automation
5. Is SAP integration part of the project?
Yes.
One of the major objectives is to assess and integrate silo operational data into the company’s SAP environment to improve reporting and operational efficiency.
6. Which technologies will be assessed?
The consultancy includes assessment of:
- PLC Systems
- SCADA Software
- CPUs
- Industrial Sensors
- Load Cells
- Level Indicators
- Communication Networks
- Industrial Automation Equipment
- Power Distribution Systems
7. Has the consultancy budget been disclosed?
No.
East Africa Exchange has not publicly disclosed the consultancy budget or contract value.
8. What type of experience will strengthen a proposal?
Consultancy firms with experience in:
- Grain storage facilities
- Silo automation
- Industrial automation
- SAP integration
- SCADA implementation
- PLC programming
- Instrumentation
- Food processing industries
Career Insights
Industrial automation is becoming one of the fastest-growing engineering sectors across Africa. Organizations are increasingly investing in smart manufacturing, automated warehouses, digital monitoring systems, and data-driven industrial operations.
As a result, engineers with expertise in PLC programming, SCADA development, industrial networking, SAP integration, instrumentation, and process automation continue to be in high demand.
Projects like the modernization of the Mayange Silo Management System allow engineering firms to demonstrate advanced technical capabilities while contributing to the modernization of agricultural infrastructure and food security systems.
Consultancy firms that successfully deliver projects of this nature often strengthen their competitive advantage when bidding for future industrial, manufacturing, logistics, warehouse automation, and infrastructure projects throughout East Africa.
Why This Tender Is Important
This consultancy represents more than a routine engineering assessment. It forms part of East Africa Exchange’s broader strategy to improve operational efficiency through digital transformation and modern industrial technologies.
The project focuses on improving:
- Stock measurement accuracy.
- Real-time operational visibility.
- Automated reporting.
- System reliability.
- Preventive maintenance.
- Enterprise data integration.
- Decision-making efficiency.
For qualified consultancy firms, this assignment provides an opportunity to showcase technical excellence while supporting Rwanda’s growing industrial and agricultural sectors.
Final Thoughts
The International Open Competitive Tender (Consultancy Services) announced by East Africa Exchange (EAX) presents an outstanding opportunity for experienced engineering consultancy firms specializing in industrial automation, SCADA systems, PLC programming, SAP integration, electromechanical engineering, and silo management technologies.
Interested firms are encouraged to study the Terms of Reference carefully, prepare comprehensive technical and financial proposals, and submit all required documents before the application deadline.
A well-structured proposal that clearly demonstrates technical expertise, successful project experience, qualified personnel, and a practical implementation methodology will significantly improve the firm’s chances of success.
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